Administrative Assistant

Scope/Purpose of the role:

This role supports the operations and Accounts by preparing and issuing invoices, sending payment reminders to clients, ensuring timely collections and support with PO creations and certification onboarding, The position requires strong communication skills, attention to detail, and the ability to follow up consistently and professionally with customers regarding pending payments.

Essential Functions

• Prepare invoices and proforma invoices accurately and on time.
• Certification onboarding with documents verification
• Supplies and accounts creation
• PO Creation
• Send invoices to clients via email and ensure delivery acknowledgment.
• Track due dates and send reminders to customers for pending payments.
• Follow up regularly with clients (calls/emails) to ensure payments are collected.
• Maintain an organized record of invoices sent, payments received, and outstanding amounts.
• Coordinate with the finance team regarding payment updates and reconciliations.
• Support the team with administrative tasks related to billing and collections.
• Maintain a professional and positive communication style with customers.

Education:

• Diploma or bachelor’s degree preferred.
• Basic accounting or finance knowledge is an advantage.

Experience:

• 1–3 years of experience in Admin work in UAE.
• Proficiency in Microsoft Office (Word, Excel).